Office Administrator

Start date August 18, 2025
Location: Northbrook, IL
Job Type: Full-Time
Position Type: In Office
Experience Requirement: 3–5 years
Pay Range: $18/hour – $24/hour

Summary:
The Office Administrator is the central cog in the office, the jack-of-all-trades holding down the fort while the accountants are meeting with clients, the collective memory, the face & voice of the practice, etc. Teamwork is vital to thrive in this role and a collaborative spirit is essential to success.

Responsibilities:

• Welcome clients and visitors with a positive and helpful attitude
• Assist with a variety of administrative tasks including copying, scanning, taking notes, and scheduling
• Prepare meeting/conference rooms
• Answer phones in a professional manner and route calls as necessary
• Order supplies when running low, including running to post office or bank in case of emergency
• Schedule client appointments and managing staff calendars
• Manage the general office email
• Sort and open mail
• Keep the office clean and organized
• Bill Pay, Invoicing and Collections
• Maintain document filing room
• Perform ad-hoc administrative duties

Required Skills:

• Demonstrate strong organizational skills and attention to detail
• Balance multiple priorities and complete assignments within deadlines
• Display effective verbal and written communication skills
• Make decisions with confidence
• Quickly adapt to changing client and business dynamics
• Tech-savvy and self-sufficient using of various business applications (ie. MS Word, Outlook, MS Excel, pdf, printing, and scanning.)
• Contribute positively as part of a team

Benefits:
Retirement Plan with 3% match
Health Insurance
Expense Allowance (Business use of personal cell phone, car, etc.)